Privacy Policy and Terms

The vision of Working With Men is that all boys and men can be productive and active members of society and that organisations work in ways that include and support bouts and men, particularly this who are socially or economically disadvantaged or excluded. Our mission is to reduce significantly the number of boys and men who are unable to realise their full potential and to enable them to be productive and active members of society.

To this end, we deliver programmes of education and support directly to boys, young men and men in schools, in the community, in hospitals and youth clubs, raise awareness, work to advocate on behalf of fathers, share and encourage the latest good practice, work with other charities and provide health information and advice to boys and men through our website, and our Expectant Fathers Booklets.

When doing this, we process personal data about people who receive advice or information from us – or provide us with support through campaigns, donations, purchasing our publications and products, booking on training courses, or volunteering.

We are committed to protecting your privacy and take this responsibility very seriously. We therefore take care to safeguard it. This notice outlines what data we collect, how we may use it, how we protect your data and your rights, and how you can exercise those rights.

References to ‘we’ or ‘us’ are to the Working With Men, registered charity no: 1102451 (England & Wales) of 34 Grosvenor Gardens SW1W 0DH.

We regularly check this notice to ensure we provide you with the most up-to-date information regarding our data processing activities. We strongly advise you to read this page from time to time to ensure you are happy with any changes that might be made.

This privacy policy was prepared to be as comprehensive as possible, but it does not include an exhaustive list of every aspect our collection and use of personal information. However, we would be happy to provide any further information or explanation about our practices.

We may collect, store and use the following kinds of personal data:

  • information about your computer and your visits to and use of this website, including your IP address, geographical location, browser type, referral source, length of visit and number of page views (Cookies)
  • information that you provide to us for the purpose of applying for a job or receiving job alerts (Job applications/job alerts)
  • subscribing to email newsletters including your name and email address (Email Newsletter)
  • information that you submit that relates to a complaint or service feedback/enquiries (Complaints/feedback and enquiries)

Specific detail of each processing activity is provided below:

Cookies

A cookie consists of information sent by a web server to a web browser, and stored by the browser. The information is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.

When someone visits http://workingwithmen.org/ we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.

We use Google Analytics, social media plug-ins and session ID cookies to help us:

  • make our website work as you’d expect
  • improve the speed/security of the site
  • allow you to share pages with social networks like Facebook and Twitter
  • store answers from surveys that we may ask you to fill in from time to time
  • continuously improve the website for you

We do not use cookies to:

  • collect any personally identifiable information (without your express permission)
  • share data with advertising networks
  • share data with third parties

Most browsers allow you to reject all cookies, while some browsers allow you to reject just third party cookies. In Internet Explorer you can refuse all cookies by clicking ‘Tools’, Internet Options’, ‘Privacy’ and selecting ‘Block all cookies’ using the sliding selector. Blocking all cookies will, however, have a negative impact upon the usability of many websites, including this one.

Job applications/job alerts

When you apply for a job with Working With Men your data will be stored securely. We ask for your personal details including name and contact details. We will ask you about you previous experience, education, referees and for answers to questions relevant to the role you have applied for. Our HR team will have access to all of this information.

If you are successful, the information you provide during the application process will be retained by us as part of your employee file for the duration of your employment plus six years following the end of your employment. If you are unsuccessful at any stage of the process, the information you have provided until that point will be retained for six months from the closure of the campaign. Equal opportunities information is retained for six months following the closure of the campaign whether you are successful or not.

Working With Men processes your job application data for the purpose of its legitimate interest to process your HR information.

Email Newsletter

If you subscribe to our newsletters you will receive regular communications relating to Working With Men’s work. These mailings will be facilitated by a third party provider, (marketing platforms, e.g. Mailchimp).You have the right to unsubscribe from the E-newsletters at any point. We will treat your consent as valid for two years, in the event that we would like to continue sending you updates we will approach you to ask if you would like to continue receiving them.

If at any point you wish to unsubscribe from this mailing list please click the unsubscribe link on the latest email or contact DETAILS to ensure that you do not continue to receive the newsletter. We will need to continue holding onto your details after you have unsubscribed to ensure that we do not send you further communications.

Working With Men processes your contact details and sends you newsletters following your freely given, specific, informed and unambiguous consent for the processing of your personal data for this purpose.

For more information, please see the (marketing platforms, e.g. Mailchimp) privacy notices as appropriate.

Transfers of data outside of the European Economic Area

We use Microsoft Office and DropBox, which are multi-tenant cloud services, for our internal office use. This means that internal documents and information generated by us are stored in cloud services hosted within the European Economic Area (EEA).

However, in some limited cases, we may use data processors that process and/or store data outside of the EEA – for example, payment processors such as Survey Monkey.

In these cases, we will take reasonable steps to ensure that the recipient implements appropriate measures to protect your information, for example, by entering into a contract that includes prescribed clauses about the use of data and (if the company is based in the United States, checking that it is accredited under the EU-US Privacy Shield).

Disclosures

We may disclose information about you to any of our employees, officers, agents, suppliers or data processors insofar as reasonably necessary for the purposes as set out in this privacy policy.

In addition, we may disclose information about you:

  • to the extent that we are required to do so by law
  • in connection with any legal proceedings or prospective legal proceedings
  • in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).

Except as provided in this privacy policy, we will not provide your information to third parties without your consent.

Security of your personal data

We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.

We will store all the personal information you provide on our secure, encrypted password and firewall protected servers. As data transmission over the internet is inherently insecure, we cannot guarantee the security of data sent over the internet.

Where information is held on our behalf by data processors, we will ensure, to the best of our ability, that they hold your information securely and in line with data protection legislation. We hold contracts with all data processors to make sure that they cannot do anything with your data unless we have instructed them to do so.

Retention of your data

Whatever your relationship with us, we will only store your information for a specified amount of time, as set out in our internal data retention policy.

The length of time that data will be kept may depend on the reasons for which we are processing the data and on the law or regulations that the information falls under, such as financial regulations, Limitations Act, Health and Safety regulation etc., or any contractual obligation we might have – such as with government contracts or if we have a business case, such as with research data. For business case data, we will anonymise the data so no individual is identifiable.

Subject to the above, we will typically store data relating to donors and people who have taken campaign actions for seven years after their last donation or interaction, and people to whom we provide services to for seven years after completion of those services. Personal data about unsuccessful applicants are held for 12 months after the recruitment exercise is complete for that vacancy.

Once the retention period has expired, the information will be confidentially disposed or permanently deleted.

If you request to receive no further contact from us, we will keep some basic information about you on our suppression list to avoid sending you unwanted materials in the future.

Lawful Basis for Processing Data

In regards to individuals and groups participating in activities organised and delivered by Working With Men, we will collect and hold your data under our Legitimate Interests. This means that we will collect and hold data that is appropriate for the activities that participants agree to take part in, that data will be stored in ways that you might reasonably expect and with minimal privacy impact. Collection of reasonable personal data will form an element of the contractual agreement to participate in activities organised and delivered by Working With Men.

As such, Working With Men will take on the responsibility for protecting your rights and interests in regards to your data.

Your rights

Please contact the data protection officer if you have any queries regarding this Privacy Policy or if you would like to exercise or query any of the following rights afforded to you under the General Data Protection Regulation (GDPR):

  • right to access
  • right to erasure
  • right to object
  • right to rectification
  • right to be informed
  • right to restrict processing
  • right to data portability
  • rights in relation to automated decision making and profiling
  • right to lodge a complaint with the Information Commissioners Office (ICO) – https://ico.org.uk/concerns0303 123 1113

For further information on your rights, please visit the website below:
https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/

Contact

If you have any questions about this privacy policy or of our treatment of your personal data, email info@workingwithmen.org or write to:

Data Protection Officer

Working With Men
34 Grosvenor Gardens
London
SW1W 0DH

Working With Men’s data protection registration number is Z3547252

 


Contact

Working With Men

 

34 Grosvenor Gardens SW1W 0DH

Tel: 0207 237 5353 / 0207 394 9333
Fax: 0207 237 5353

Email: info@workingwithmen.org


Working With Men is a registered Charity (No: 1102451) and a Company Limited by Guarantee (No: 3443520).

Copyright © 2015 · All Rights Reserved · Working With Men

 

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